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To have, say, construction paper on hand on 1 March 2012, it would have to be budgeted for, with a catalog number, page number, unit cost, and total, from one of three suppliers, in October of 2010. The department budget goes to administration in December of 2010, where it's combined with all the other cost centers' requests. The superintendent's office prepares a budget for the budget committee of the school board, which will hold public hearings in January and February of 2011. They then adjust the budget and present a draft to the whole board in March. The board tweaks the draft in April. The board then prepares warrants -- the parts of a referendum -- that go out to the towns that make up the district for referendum in parts in May, 2011. If all the articles pass -- If the referendum does not pass, with all four towns approving all nine warrants, then the budget is reduced -- rejection by law cannot be interpreted as a message that the budget was too small, only too large -- and sent back out to the towns, until all four towns pass all nine warrants -- then beginning in July, after the next fiscal year begins, individual teachers and departments cut purchase orders for things that don't require three competitive bids. For big things, bids go out in July to three vendors, and a vendor is selected in August or September. In late August if we're lucky, all warrants pass, there are no recissions or freezes in the meantime, actual supplies start coming in. And that's it, for the year. Unspent money is usually frozen around Christmas, for use in paying bills that no one could have foreseen, or that 'no one could have foreseen'.
During this process, vendors will have changed prices, merged, gone out of business. Newer, even cheaper sometimes, products will have come on the market, and cannot be ordered say in September of 2011, because they weren't the October 2010 request. Try buying software and electronics on that cycle.
I can't go to NewEgg, or Ebay, or Overstock.com, no matter how much it might save. There's no way to accommodate such vendors in the budget process.
Is there any wonder we just go out and buy the damned stuff?
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